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Check your Freelancer's Work Diary

Every hourly contract has its own Work Diary.

The Work Diary is used to literally see what a freelancer is working on during the week.

It shows a grid of work-in-progress snapshots in hourly rows, each representing a 10-minute billing segment.

To see your freelancer’s work diary:

  • Go to [Workroom]/[My Contracts], locate the contract and click Work Diary link.
  • Select the date you want to view in the center of the navigation bar.
  • Hover your mouse over the screenshot thumbnail image for a larger preview or click it to view the full-size image.

You can’t add, delete, or edit time in your freelancers’ Work Diaries. Only freelancers can change their Work Diaries. When a freelancer makes manual changes to the Work Diary, including adding or removing time and editing memos, the changes update in your reports. The only time within the weekly limit on an hourly contract will be billed and included in reports.

The previous week’s Work Diaries are locked, and therefore no longer editable. You have to check your freelancer’s Work Diary regularly and communicate with your freelancer if something goes wrong.

The work diary is only a tool to see your freelancer’s work. So you have to communicate expectations clearly and manage your project directly.

How to read your freelancer’s Work Diary

Your freelancers will use the iJobDesk Desktop App to track their work for hourly contracts.

When a freelancer tracks time using the iJobDesk Desktop App, a screenshot and activity summary captured by the App will be uploaded every 10 minutes. You can also agree to let your freelancers add manual time to represent work activity not captured by the iJobDesk Desktop App.

The memo bars in the Work Diary are color-coded to indicate the status:

  • Green - Auto-tracked time by the App
  • Yellow - Manual time not captured by the App

The meter records the total number of mouse clicks, scroll actions, and keystrokes per 10 minutes. It doesn’t record what a freelancer clicked or typed.

Activity levels will fluctuate depending on the task. Some tasks, such as reading, and thinking will show low activity.